Expense Management Software Integrated with Payroll

Industry-leading expense management software solution that interfaces with Payroll Network's web-based payroll system…without the industry standard price

eXspend offers substantial advantages over expensive, manual and home-grown systems. Our Dynamic Delivery options ensure you can implement according to your security and compliance preferences, whether via our standard SaaS model or behind your firewall. Our flexible pricing models provide the most cost effective options and ROI for our clients. Both per user and per transaction pricing options are very competitively priced and are typically significantly less expensive than many of the other available solutions in the market. Request a free, no-obligation quote by clicking here!

Rules Engine with highly customizable Policy Definition 

eXspend’s robust rules engine allows almost limitless potential for defining and managing every possible scenario. Rules can be applied to items, reports, individuals, specific fields, combination of fields, values, groups, vendors, etc, allowing you to address everything from minor conveniences to major compliance issues. Ultimately, this saves you and every person in the workflow valuable time in the submission, approval and auditing of reports. 

Automatic Approval Workflow - Routing of Expense Reports 

Expense reports are automatically routed to the appropriate person(s) at the appropriate time using a pre-determined set of rules. eXspend allows for virtually unlimited options in the workflow or routing of the expense reports. 

Audit Capabilities - Spot, Rules Driven, Silent 

The application allows you to establish custom audit rules and processes. Among the features are multiple auditors or audit groups, spot audits, rules-driven audits, time-saving parallel audits, silent audits, and line-item receipt matching. 

Powerful Reporting & Analysis 

eXspend Reporting & Analysis provides a central repository of expense data allowing organizations an accurate and complete view of employee spending from a single place. Analysis eliminates the costly and manual process gathering expense data from multiple sources in an organization in multiple formats and trying to merge it together into a common format. 

Pre-Approval 

Pre-trip expense reports can be a valuable tool to help control spending. Users can create a report in advance of the expenditures and submit the report for approval, using the same process and rules that apply to the normal expense report process. Once approved, the user can convert that report to an open report, adding additional expenses as needed. Users, approvers and auditors can also review actual vs. pre-approved amounts. 

Purchase Card Management 

The Purchase Module provides corporations and credit card issuers with a cost-effective solution for managing all of their corporate credit card activities including Travel, Purchasing, and Fleet cards. Card data can be imported directly into an expense or purchase report. 

Smart Expense Experts 

We have built a variety of wizards, or “Experts”, that facilitate accurate and quick entry of important data. Examples include the eXspend Mileage Expert, Hotel Expert and Per Diem Expert. 

Receipt Imaging Management 

Users can attach electronic documents online, take mobile pictures of receipts or fax receipts and documents to a supplied number, and the documents are converted into an electronic format, and automatically attached to the correct expense report. 

Credit Card Import 

Corporate credit card data can be automatically imported and will be ready to attach to an expense report when your employee logs in. The rules engine lets you easily apply policies to ensure users accurately categorize this data, as well as enforce timelines or submission guidelines. 

Third Party Integration 

Open architecture makes it easy to integrate eXspend data into virtually any existing system or application your organization uses. This includes your financial application (Oracle, SAP, Peachtree, etc.), Payroll, Travel or just about any other application that allows the import/export of data. 

Surrogate (Delegate / Proxy) Feature 

Are you heading out of town? No problem with our Surrogate feature. With appropriate permissions, a user can surrogate into a colleague’s account to add, edit, view, submit or approve an expense report on their behalf.