Payroll Resources for Employers

Client Work Center (Log-in Portal)

Learning never ends!

The Payroll Network Knowledge Center is a venue for sharing best practices in Business Leadership, Finance, HR and Administration. Drawing on the experience of Payroll Network’s staff and other industry professionals, we will host seminars on a variety of topics of interest to local employers.

State Tax and State Labor Department Links

• Washington, DC
• Maryland - Comptroller of the Treasury
• Maryland - Department of Labor, Licensing and Regulation
• Virginia - Department of Taxation
• Virginia - Unemployment Insurance Services
• All State Tax and State Labor Department Links

HRCast Podcast

On the 15th of every month, the professionals at My HR Support Center provide a new podcast recording covering practical HR-related topics covering employment law compliance, employee relationship matter and general employment matters that effect your business and it's employees. Click here for latest podcast.

Subscribe to Payroll Network's Twice Monthly Newsletter

IRS Forms

• Form W-4 Employee's Withholding Allowance Instructions and Certificate
• Form I-9, Employement Eligibility Verification Instructions and Form (OMBNo. 1615-0047, Expires 08/31/2012)
• Instructions for Form SS-4, Application for Employer Identification Number (EIN)
• Form SS-4 (Revision January 2010), Applicatiion for Employer Identification Number
• Publication15 (Circular E), Employer Tax Guide For use in 2011 (59 pages)

Payroll Network Forms, Documents and Guides

• New Hire or Employee Change
• Manual Check
• Termination
• Direct Deposit Defined
• Direct Deposit Form
• 2012 Year End Guide (download PDF)

Pre-Employment Screening

Viewchoice / Payroll in a Flash

ViewChoice and Payroll In A Flash offer "paperless payroll results" by electronically sending your payroll results. Reports only can be in the electronic file with payroll checks and deposit notices delivered or the entire payroll included. You will normally receive the electronic results back on the same day that you submit your payroll. It is fast, secure and reliable.

• ViewChoice Reports & Information
• Installation Procedure
• Request conversion to Payroll In A Flash

Online Employer

Online Employer is Payroll Network's Web based Payroll offering. This service provides a reliable 24/7 payroll processing service from anywhere as long as you have Internet access. The service also provides employee "self service" where your employees are offered secure access to their information and may if you choose to do so submit payroll changes and time online.

• Request conversion to Online Employer
• On-Line Employer Client Procedures

Reports

Samples of the key reports have been provided with appropriate documentation to facilitate the understanding and use of each report. Payroll Network Custom Report Library contains over 1,000 reports covering everything from simple employee listings, labels, benefit statements, departmental summaries, and Labor Distribution. Payroll Network also offers Custom Report writing and file downloads for our clients.

Cash Analysis

This report provides the deposit amount to cover the payroll process. Money is impounded 48 hours in advance for Tax Filing (72 hours if your deposit is over $100,000) and 24 hours in advance for Direct Deposit.

PayNet Check Register

This report lists each Employee's Gross, Taxes and Deductions for the current pay period including all manual and void checks by Home Department and Employee Number or Alphabetically. Vendor Payments are included in this report as well.

Payroll Network SmartCash Payroll Card

The SmartCash Visa Payroll Card is a payroll debit card that replaces paper paychecks. The payroll card is funded as a direct deposit transaction through your existing payroll system. Everyone is eligible. No bank account or credit check is required.

PayNet ACH – Direct Deposit

This report lists all of the ACH (Direct Deposit) transactions by Employee including the Payroll Network Invoice.

PayNet Current Deduction Report

Current Deduction Reports are included for details regarding the deductions that were included on the PayNet Check Register.

Custom Labor Distribution

Many Labor Distribution reports are available from the Payroll Service including custom designed Labor Reports. These reports can be detail or summary depending upon your needs.

PayNet Tax Liability

This report lists all of the taxes impounded by the Tax Filing Service by Jurisdiction. Should there be an unemployment rate change, the adjusting entry will show on this report as a memo item for your GL reconciliation.

Tax Deposit Alert

This report lists the taxes by due date that must paid by clients who do not subscribe to Payroll Network's Tax Filing service.

PayNet Check Reconciliation Report

This report lists all of the Payroll Checks by Check Number.

Vacation/Sick Accrual Report

The Leave report lists the Opening Balance, Accrual, Usage, and Ending Balance for Vacation and Sick Leave by Home Department and Employee.

Time Sheet Control

Time Sheet Controls are verified and submitted each Payroll process. Included with the Time Sheet Controls are the verification of Deduction Schedules and Reports.